Education & Training

The Office of Research Administration (ORA) offers in-person, online, and recorded training and educational opportunities to help researchers and research administrators learn the ins and outs of research administration at the University of Oklahoma Health Sciences Campus (OUHSC). ORA partners with other OUHSC offices – the Grants & Contracts Accounting Office (GCA), Research Integrity Office, the Office of Compliance, Office of Human Research Participant Protection (HRPP/IRB), the Office of Technology Commercialization (OTC), and others – to offer up-to-date targeted learning in specific areas of proposal submission, compliance, and award management.

Required Training

Anyone that is currently a Principal Investigator, key personnel, and/or anyone actively conducting research (basic, translational, or clinical) on sponsored research grant awards (including all trainees and personnel involved in reconciling or overseeing funds related to sponsored research grant awards), are required to take designated training.

Sponsored Research and Compliance Training (every 4 years)

Session 1 – Office of Compliance
- Download the Presentation Slides (PDF)
Session 2 – Export Controls and Foreign Influence
- Download the Presentation Slides (PDF)
Session 3 – The False Claims Act
- Download the Presentation Slides (PDF)
Session 4 – Intellectual Property at the University of Oklahoma
- Download the Presentation Slides (PDF)
Session 5 – Office of Human Research Participant Protection (HRPP) and Institutional Review Board (IRB)
- Download the Presentation Slides (PDF)
Session 6 - Proposal Certification Overview
- Download the Presentation Slides (PDF)
Session 7 - Post-Award Research and Compliance
- Download the Presentation Slides (PDF)

Research Security Training (every 2 years)
To comply with the research security training requirements designated by the CHIPS and Science Act of 2022 and National Security Presidential Memorandum (NSPM) 33, the Office of Export Controls and Secure Research Operations has developed a supplemental research security training module. This module, in combination with OU’s established training for researchers, administrators, and other staff involved in the research lifecycle, will satisfy the necessary training on the topics of:

Cybersecurity
International Collaborations
International Travel
Foreign Interference/Malign Foreign Talent Recruitment Programs
Rules for proper use of funds
COI/COC Disclosure

Those individuals conducting or facilitating research will be required to have this training completed prior to the start of the award.

Conflict of Interest Disclosure (annual)

Conflict of Interest (COI) in Research training (every 4 years)

Research Integrity training course (Responsible Conduct in Research)

Moving to OUHSC with Your Grants: An Overview of the Grant Transfer Process

The Ins and Outs of Participant Support Costs (April 26, 2023)

The Ins and Outs of Participant Support Costs

The Ins and Outs of Participant Support Costs (April 26, 2023)

Video
PowerPoint Slides (PDF)

Understanding the New NIH Data Management and Sharing (DMS) Policy

Grants 101 Training

What is a Proposal?

A proposal is a detailed request for funding prepared in accordance with the sponsor’s instructions. A sponsor can be a federal, state, or local agency, a private foundation, a corporation or other business entity.

A proposal must comply with University of Oklahoma Health Sciences Center policies and sponsor requirements. A proposal, upon submission, becomes an official record of the work OUHSC proposes to do for the sponsor. No department or PI is authorized to submit a proposal without the prior written approval of the ORA.

How can I locate funding sources?

The Office of Research Administration website includes links to various funding sources. In addition, opportunities can be found on the News page and are emailed weekly to all faculty and staff from the ORA.

Who can help me with budget information?

Your Department or College should be able to assist you with your budget preparation. Spreadsheet templates are available on the ORA website. A Detailed Budget Spreadsheet template and NIH Modular Spreadsheet template is available under All ORA Forms. Your Sponsored Programs Administrator (SPA, found here) is also available to assist with specific questions or preliminary review of the budget (upon providing the SPA with the budget and a copy of the guidelines).

When do I need to notify ORA that I will be applying for a grant or contract?

Please notify your SPA (found here) as soon as you know you will be submitting a proposal. Include a link to any guidelines or RFA. Please note that the full proposal package, including all the applicable forms, must be provided to the ORA three (3) business days prior to the submission deadline.

What are the Facilities and Administration (F&A) or indirect cost rates (IDC) for sponsored programs?

Please review the information found here.

What can I do if the sponsor will not pay the full indirect cost rate?

Requests for exceptions to the indirect cost rate are located in OUHSC Administrative Policies, Section 572.4. The exception request is not required for sponsors if the rate is capped or excluded in the sponsor’s public program announcement. .

What is OUHSC’s legal name for the other party to place on an agreement?

Board of Regents of the University of Oklahoma Health Sciences Center

How should the checks payable section appear on a contract?

Check(s) for services shall be made payable to the University of Oklahoma Health Sciences Center, Attn: Department Contact, Department address.

Check(s) for reimbursable expenses shall be made payable to the Principal Investigator or OUHSC employee, Attn: PI/OUHSC Employee/Department Contact, Department address or whichever address the PI/OUHSC employee prefers.

Grant Writing Assistance

The Office of Vice President for Research (OVPR) in partnership with the Office of Research Administration (ORA) hosts grant writing workshops for faculty who want to build their grant-writing skills.

To view content from these events/presentations, please click here.

NIH Biosketch and Other Support Format Training

NIH, NOT-OD-21-073 and NOT-OD-110 announced updated Biosketch and Other Support format pages and instructions for use in applications, Just-in-Time (JIT) Reports, and Research Performance Progress Reports (RPPRs). These training sessions provide faculty and staff with an understanding of the requirements of both components.

New NIH Biosketch Format (March 30, 2021)
- Webinar
- Powerpoint Slides (PDF)
Other Support Format and Updates (August 24, 2021)
- Webinar
- Powerpoint Slides (PDF)

Other Training

Profiles (Profiles Research Networking Software) (PDF)
Introduction to ASSIST (PDF)
Professional Development Training for Researchers (Nature Masterclasses - Accessing the OUHSC Library Institutional Subscription. You will need to register while on the campus network (or VPN) to create a login. Ignore language to request a quote or buy a subscription, and register using the button in the top right hand corner. Once registered, you can use your login from anywhere. )

Navigating the World of Sponsored Research: An Overview Workshop (2023)

Navigating the World of Sponsored Research: An Overview (January 26, 2023)

Preparing NIH Budgets

Video
PowerPoint Slides (PDF)

Navigating the ORA Submission Process 

Video
PowerPoint Slides (PDF)

SoonerTrack

Video
PowerPoint Slides (PDF)

Demystifying Outgoing Subawards and Independent Contractor Agreements

Video
PowerPoint Slides (PDF)

Data Use Agreements (DUAs) and Business Associate Agreements (BAAs)- What Is the Difference?

Video
PowerPoint Slides (PDF)

What Is F&A and Why Should I Care?

Video
PowerPoint Slides (PDF)

Post Award Management

Video
PowerPoint Slides (PDF)

Contracts Negotiation Process 

Video
PowerPoint Slides (PDF)

RPPRs: Making Progress Together for NIH Awards

Video
PowerPoint Slides (PDF)

Gift Card Management

Video
PowerPoint Slides (PDF)

Cost Transfers

Video
PowerPoint Slides (PDF)

The OUHSC World of Grants Workshop (2019)

The OUHSC World of Grants & Contracts Workshop is an intensive 2-day workshop covering topics related to sponsored programs. This workshop is offered by the Office of Vice President for Research (OVPR) in partnership with the Office of Research Administration (ORA), the Grants & Contracts Accounting Office (GCA), Purchasing Department, Research Integrity Office, and Office of Human Research Participant Protection (HIPPA).

Opening Remarks (PDF)
Award Budget Basics (PDF)
Basics of SBIRs and STTRs (PDF)
Business Associate Agreements (BAAs) and Data Use Agreements (DUAs) (PDF)
Conflicts of Interests: The Basics (PDF)
Cost Transfers: The Good, The Bad, The Ugly (PDF)
HIPAA and Research Contracts (PDF)
HIPAA Security and Research (PDF)
Identifying Funding Opportunities for Junior Investigators (PDF)
Just-in-Time Requests: What is required by the Sponsor & ORA (PDF)
Navigating the ORA Submission Process (PDF)
Post Award Reporting Requirements (PDF)
Professional Service Agreements (PDF)
Protecting Intellectual Property (PDF)
OUHSC Procurement Processes (PDF)
SoonerTrack Electronic Routing System (PDF)
Uniform Guidance: Federal Policies Governing OUHSC Acquisition Process (PDF)
What is F&A and Why do I Care? (PDF)
Working with Industry (PDF)

Additional Resources

Roles and Responsibilities Matrix

OUHSC Quick Guide for Principal Investigators